Invoice Guru

About Invoice Guru

Invoice Guru is a revolutionary mobile-first invoicing application tailored specifically for tradespeople and small service businesses. Understanding the unique challenges faced by professionals such as electricians, plumbers, and builders, Invoice Guru provides a streamlined invoicing solution that can be accessed anytime, anywhere. Unlike traditional desktop-based invoicing tools, Invoice Guru allows users to create and send invoices directly from their mobile devices in a matter of seconds. With a strong focus on speed and simplicity, the app automates numerous tasks, including payment tracking, accountant reporting, and receipt scanning, ultimately reducing the administrative burden on users. Moreover, Invoice Guru is designed with the latest regulations in mind, ensuring compliance with upcoming standards like the UK MTD and Poland's KSeF. This means tradespeople can operate confidently without the need to switch tools when compliance changes occur. Built by a tradesperson who understands the daily realities of running a small business, Invoice Guru aims to empower users to focus on their craft while handling the complexities of invoicing with ease.

Features of Invoice Guru

Instant Invoice Creation

Create and send a professional invoice in less than a minute. Users can add their logo, VAT, payment terms, and due date automatically, eliminating the need for cumbersome Excel or Word templates. Everything is mobile-ready and compliant with HMRC standards.

Automatic Invoice Numbering

Invoices are automatically numbered and dated in accordance with fiscal year settings, ensuring organization and compliance. With formats like 2025/001, users can easily maintain a clear record of their invoicing history.

OCR Receipt Scanner (AI Recognition)

With a simple photo of a receipt, Invoice Guru’s AI technology scans and records important details such as supplier, date, amount, and VAT. This feature significantly reduces manual data entry, making expense management efficient and straightforward.

Smart Payment Tracking

The app automatically matches incoming bank transactions with unpaid invoices, providing users instant visibility on payment statuses. This ensures users know which clients have paid, which invoices are overdue, and which require follow-ups.

Use Cases of Invoice Guru

Plumber Invoicing

A plumber can quickly create an invoice on-site after completing a job, ensuring prompt billing and improved cash flow. The ability to send invoices via email directly from the app allows for immediate payment requests.

Electrician Payment Tracking

An electrician can seamlessly track payments for multiple clients using Invoice Guru's smart payment tracking feature. This helps in managing cash flow by identifying overdue invoices and sending automatic reminders.

Builder Compliance Management

A builder can ensure all invoices are compliant with HMRC regulations with Invoice Guru's built-in templates. This feature simplifies the invoicing process while reducing the risk of errors and non-compliance.

Freelancer Expense Reporting

Freelancers can utilize the OCR receipt scanner to effortlessly log expenses incurred while working on projects. This feature automates expense reporting, allowing for better financial management and reporting without manual entry.

Frequently Asked Questions

How long does it take to create an invoice using Invoice Guru?

Creating an invoice takes less than a minute, thanks to the app's intuitive design and automation features. Users can quickly enter client details and items, streamlining the entire invoicing process.

Is Invoice Guru compliant with UK regulations?

Yes, Invoice Guru is designed with compliance in mind, including features that adhere to HMRC regulations and upcoming standards like MTD. This ensures users remain compliant without needing to switch tools.

Can I use Invoice Guru for international clients?

Absolutely! Invoice Guru supports multiple currencies and languages, making it easy to invoice clients across Europe. Users can customize invoices to fit local standards and preferences.

Is there a free trial available for Invoice Guru?

Yes, Invoice Guru offers a 10-day free trial with no credit card required. This allows potential users to experience the app's features and determine if it fits their invoicing needs before committing.